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Gmail vs. Outlook is not a serious debate like many other discussions in the world. Most professionals already know that Outlook is way better than a Gmail account. It’s not that Gmail is not favored by anyone, individuals who love Google products definitely vote for Gmail. But, we’re not discussing your love for Gmail or Outlook; this post focuses on clarifying why Outlook is better than Gmail from a business point of view.

Both Gmail and Outlook have their own advantages and disadvantages, making it challenging to decide the true winner. For instance, both provide rules for sorting and organizing messages, translation capabilities, reminders, and options to schedule/send new messages. However, if you consider the functionalities and accessibility, Outlook has much more to offer as compared to Gmail, especially third-party email integration. Below we have mentioned 6 key reasons that will show why Outlook is better than Gmail account and why do users Migrate Gmail to Outlook.

Easy Integration with Emails, Contacts, and Calendar For every organization, email is the primary method of communication between employees, customers, and clients. Outlook is a complete application to communicate at work and get things done effectively. Whether you want to set up meetings or find information about a contact, Outlook is a one-stop destination for everyone.

The consistent user experience of Outlook makes it stand out from other email applications. On the other hand, Gmail lacks smooth integration across various communication channels.

Allow you to Organize Mails Every user has a different way of organizing emails in their mailbox. Some users prefer to sort their emails from oldest to newest; others like to create specific folders for specific emails. For instance, many users often receive hundreds of emails daily, and finding the relevant email often becomes challenging. Outlook allows you to set your mailbox as per requirements. You can create and apply rules to each email to organize it in a better way.

Gmail allows you to only organize your emails in limited ways, making it challenging to find some older emails.

Read Also: How to Backup IMAP Emails Using MS Outlook? Offline Access to Mailbox This difference is pretty obvious to every user. With Gmail, you cannot access your mailbox without an internet connection. However, Outlook allows you to access emails even in offline mode, making it easier to look at specific emails when necessary. For example, if you’re traveling somewhere without an internet connection, you can still access your emails with Outlook.

Apply Rules to Reduce Email Clutter Though Gmail and Outlook allow you to set rules on your mailbox, Outlook provides very advanced rules. You can create rules to move specific items to different folders, which allows you to de-clutter your inbox. You can even send unnecessary emails to the trash folder by applying rules. Gmail offers filter capability, but the functions of these filters are limited.

Categorize Emails Your Way Outlook gives you the ability to assign categories to your mailbox items, including messages, calendar, tasks, journals, etc. You can assign multiple items to a single category to classify it in various ways. You can even color-code your categories for visual cues to analyze how you spend your time across different areas. Color-coding offers a simple solution for organizing your emails. Gmail doesn’t provide a color-coding facility, which makes it a little difficult to organize emails. This is also one of the mail reason why people Move from Google Drive to OneDrive.

Find Emails in Various Ways Every email client has a search bar that allows you to find specific emails based on your information. But sometimes, users don’t have an idea about what they’re looking for. Outlook makes it easier to find emails with various filter options like sorting email by date and size, specifying the timeframe, and the places to find your specific email. With Gmail, you only get the search feature to find emails.

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